Wild Hill Coordination Questionnaire

Thank you for choosing to be a #WildHillBride and allowing us to help with your special day! We are so excited to learn more about your love story and the details of your wedding day! Fill out as much of the questionnaire as you can, but if there are certain items you are unsure of that is a-okay! We will work through finalizing details together at our final consultation!

Want to be stress free the week of your wedding? Check out these helpful hints on how to best prepare for the day beforehand!

Place decor in labeled totes separated out between ceremony and reception.
If you have a specific vision for how decor should be set (for example, the guest book table, gift table, etc.) take a photo of it set up at home and tape it to the tote.
Communicate, communicate, communicate with your coordinator! There is no such thing as telling us too many details- the more we know, the better we can help!
Please be sure you understand all vendor contracts and that you share pertinent information with your family and guests (such as if cars may be left overnight). As coordinators, we are responsible for abiding by all other vendor contracts, just as we ask the vendor team to abide by ours. If you have any questions or concerns about pertinent information, ask your coordinator! They are a wonderful resource :)

Bride *

Bride

First Name

Last Name

Groom *

Groom

First Name

Last Name

Current Address *

Phone *

Phone

(###)

###

####

Email Address *

Wedding Date *

Wedding Date

YYYY

Estimated Guest Count *

Coordination Package *

What level of communication are you looking for from your coordinator on the day of the wedding? *

Rehearsal

Wild Hill to attend Rehearsal? *

*Partial and Full Wedding Planning include rehearsal attendance. Our month-of package does not; however, if you would like a Wild Hill coordinator to be present at your rehearsal we are happy to do so for a $250 fee when available.

Yes

Free Guidance Pamphlet? *

Yes

Pre Ceremony

First Look *

Yes

What photos would you like to take pre-ceremony? *

Do you have lunch organized for your wedding party? *

Wedding days can start early and end late; providing grub for your pals is essential!

Yes

Where will the bride and bridesmaids be getting ready? *

Where will the groom and groomsmen be getting ready? *

Will alcohol be present as the wedding party is getting ready? *

If yes, Wild Hill would like to remind all wedding party members, family members and guests that once the bartenders arrive on site only the bartenders can serve alcoholic drinks. Please initial below stating you understand all alcoholic drinks will be served from a licensed bartender once they arrive on site.

Yes

Initials *

Outside Liquor End Time *

Outside Liquor End Time

This is Bartender arrival time if wedding party is getting ready at the Reception Venue.

Hour

Minute

Second

Who will set up the ceremony chairs *

Location of decor in labeled totes for Wild Hill to setup *

Additional Notes

The Ceremony

Reserved Rows? *

Yes

Flower Girl/Ring Bearer *

Flower Girl only

Ring Bearer only

Both

Neither

Designated Bride/Groom Side *

Yes

Location (name and address) *

Start Time *

Start Time

Hour

Minute

Second

End Time *

End Time

Hour

Minute

Second

Who is walking you down the aisle? *

Who is your Officiant? *

Unity *

Weather back-up plan *

Wind back-up plan for outdoor decor *

Transportation from ceremony to reception? *

Items Wild Hill will bring from ceremony to reception? *

Who will dismiss rows post ceremony? *

Additional Notes

Bridal Party

Matron/Maid(s) of Honor *

Bridesmaids *

Best Man/Men *

Groomsmen *

Ushers *

What is the Processional Order? *

If you aren't sure, please note here and we can help complete this during the final consultation!

Will you be doing a recessional line? *

Yes

What photos would you like to take post-ceremony? *

The Reception

Location (name and address) *

Who is setting up tables and chairs? *

Table Count *

Location of reception decor for Wild Hill *

Cocktail Hour *

Yes

Will you or the wedding party be joining cocktail hour? *

Neither

Wedding Party Only

Bride/Groom and Wedding Party

Cocktail Start Time *

Cocktail Start Time

Hour

Minute

Second

Reception Start Time *

Reception Start Time

Hour

Minute

Second

Grand Entrance *

Yes

Seating Chart *

Yes

Garter Toss *

Yes

Bouquet Toss *

Yes

First Dance *

Yes

Father/Daughter Dance *

Yes

Mother/Son Dance *

Yes

List any additional 'organized dances' you would like added to the timeline *

Who will be giving speeches? *

Please check all that apply.

Father of the Bride

Maid of Honor

Matron of Honor

Best Man

Bride & Groom

None

Cake Topper *

Yes

Cake Knife/Server *

Yes

Favors *

Yes

If you have favors, please describe them below

Champagne at Cake Table? *

Yes

Will you be offering Champagne any other time? *

Yes

Who is cutting the cake? *

$75 fee for WH to cut

Save the top of the cake? *

Yes

Who is handling trash after the meal? *

Last Call *

Last Call

Hour

Minute

Second

Last Pour *

Last Pour

Hour

Minute

Second

Guests Out *

Guests Out

Hour

Minute

Second

Vendors Out *

Vendors Out

Hour

Minute

Second

Any additional notes *

Post Reception

Send off details (if applicable) *

Transportation after wedding? *

Who is bringing home gifts? *

Who is bringing home decor/rentals? *

Are you bringing home food/cake? *

What do you plan on doing with floral post-wedding?

Vendor List

Photographer *

Email Address/Phone Number *

Videographer *

Email Address/Phone Number *

Hair/Makeup *

Email Address/Phone Number *

Photo Booth *

Email Address/Phone Number *

Linens *

Email Address/Phone Number *

Catering *

Email Address/Phone Number *

Cake *

Email Address/Phone Number *

Alcohol *

Email Address/Phone Number

Bartender *

Email Address/Phone Number *

DJ *

Email Address/Phone Number *

Ceremony Musician *

Email Address/Phone Number *

Florist *

Email Address/Phone Number *

Wedding Gown Shop *

Transportation *

Email Address/Phone Number *

Other *

Email Address/Phone Number *

Other *

Email Address/Phone Number *